What is a share certificate?
A share certificate is proof of share ownership in a company
When a person buys shares of a company registered in NSE ( National Stock Exchange ) and BSE ( Bombay Stock Exchange )?, that person gets the share certificate of that company. This share certificate is a legal document, which proves how much ownership you have in the company. This certificate is made of paper. It is written on it how many shares of the company you have. The name of the company, your name, how many shares of that company did you buy and at what price. This is an important document. If you want to sell your shares, then you must have a share certificate.
What is the process of name change in share certificate?
Legal process of changing the name in the share certificate
If you have found the name wrong in your share certificate. Which is not in your other documents. So you will have trouble selling your shares and getting that money. For this you have to name corrections in share certificate. Only after which you can sell your shares and deposit that money in your bank. Change of name on share certificate will require Gazette Notification. With the help of which the name will be changed in your share certificate.
Documents for change the name in share certificate
The documents required to change the name in the share certificate are as follows
- Identity card
- Address certificate
- Gazette notification
- Share certificate
- Other related documents
What is a gazette notification?
Gazette Notification for Share Certificate Name Change
Gazette notification is a legal document. It is an official document issued by the Government of India. New rules, regulations, and official notifications are published in it. Changing your name in it makes your name legally valid. It is a legal proof of your name change. When your name change is notified in the gazette notification. Then with the help of this you can change your name in your share certificate as well. This gazette notification is accepted and approved everywhere. Gazette notification is valid in government offices, non-government offices, institutions, schools, colleges and everywhere.
Conclusion
The process of changing the name in the share certificate is a bit complicated. But it is necessary to do so. Your name in your share certificate should be the same as in your other documents. By doing this, you will not have any problem in selling shares and withdrawing money from shares in future. If you need any help related to changing the name in the share certificate or changing the name in the gazette notification, then you can talk to lsolegal without any hesitation. They will provide you complete help, whether it is changing the name in the share certificate or changing the name in the gazette notification.
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? Frequently Asked Questions (FAQ) – Name Change in Share Certificate
1. Can I legally change my name in a share certificate?
Yes ✅. You can legally update or correct your name in a share certificate by submitting a legal name-change proof such as a Gazette Notification, affidavit, or marriage certificate (if surname changed after marriage). The issuing company’s registrar or transfer agent (RTA) processes the correction.
2. What are valid reasons for name change in a share certificate?
Common reasons include:
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Spelling errors or typographical mistakes in the shareholder’s name
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Name change after marriage or divorce
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Change through Gazette notification (official name change)
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Correction in initials or expanded name format
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Adoption or religious conversion-related changes
3. What is the legal process to change the name?
The standard legal steps are:
1️⃣ Prepare a notarized affidavit declaring your old and new name.
2️⃣ Publish the change in one English and one regional newspaper.
3️⃣ Apply for Gazette notification through the State or Central Gazette office.
4️⃣ Once the Gazette is published, submit:
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A copy of the Gazette notification
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Original share certificate
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ID proof and PAN card
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Request letter for correction
to the company’s Registrar and Transfer Agent (RTA) for official update.
4. How long does it take to update a name in a share certificate?
It usually takes 30–45 working days for the RTA to verify the Gazette and issue an updated or duplicate share certificate.
5. Can I update my name online?
Most companies still require physical submission of documents. However, legal documentation like affidavit drafting and Gazette filing can be done online through LSO Legal Private Limited.
6. What documents are required for the name-change process?
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Application letter to company/RTA
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Original share certificate(s)
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Gazette Notification copy
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Name Change Affidavit
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Newspaper publication proof
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Self-attested ID (Aadhaar/PAN)
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Marriage certificate (if applicable)
7. Is Gazette publication mandatory for share-certificate name change?
Yes ✅. For complete legal validity, Gazette publication is mandatory. Only then will the company or its registrar accept your request.
8. How can LSO Legal help?
LSO Legal Private Limited offers complete documentation assistance for share-certificate name corrections — including affidavit drafting, newspaper publication, and Gazette filing — fully online, saving time and ensuring government compliance.
? Conclusion
Changing your name in a share certificate requires a combination of legal and procedural steps. Once your name is officially published in the Government Gazette, it becomes permanently valid, allowing you to update all investment-related and financial records without dispute.
The process may seem technical, but with LSO Legal Private Limited, you can complete every step online — from preparing the affidavit to obtaining the Gazette certificate. The updated certificate ensures your ownership records remain accurate and compliant with SEBI and corporate regulations.
✅ LSO Legal Private Limited – India’s trusted platform for legal name change, Gazette publication, and financial document correction services.
Need Assistance?
If you need help with name change or any document correction, our legal team will guide you end-to-end—from affidavit drafting to Gazette publication—with complete document verification.
For applying online, click here and fill your details.
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